Archival science Development of the archival science of Pavlodar region for the first half of 2017

Following the Law of the Republic of Kazakhstan “On National Archival Fund and Archives” the archival institutions of Pavlodar region have developed the archival science and document formation.

The expert committee held 6 meetings. They considered 139 issues, approved 6966 management documentation, 71 scientific technical documentation, 620 documents and 7 personal files.

There were 3 meetings of the methodical commission.

May 5, 2017 – Department held the presentation of the book “Боздақтар” (V book, 1000 copies) in the conference hall of the House of Friendship (Pavlodar) with participation of akim of Pavlodar city Ashimbetov N.K.

May 30, 2017 – the State Archive of the region held a press conference in the regional Art Museum with representatives of the media. The theme – work of the State Archive of the region in collection, scientific description and use of the documents about mass political repressions of the 30-40’s and early 50’s of XX century.  The photo documentary exhibition “Ешқашанда ұмытылмақ емес. It is not subject to oblivion”, dedicated to the Day of Remembrance of the Victims of Political Repressions, was presented there.

The work of the archival institutions in the field of preservation of the documents is organized taking into account the requirements of the Rules of storage, registration and use of the documents of the National Fund and other archival documents by the state and special state archives, approved by order N145 of the Minister of Culture and Sport of the Republic of Kazakhstan from December 22, 2014.

The fire prevention regime in the archival institutions of the region was regulated by the existing legislation in the field of fire safety.

Documents of the National Archival Fund of the Republic of Kazakhstan were registered in the archival institutions of the region on the basis on the principles of centralization, unification, regularity and reliability.

A set of works was carried out to count up the archival documents and retrieve some of them.

The great attention was paid to preservation of the documents, quality formation of the National Archival Fund of the Republic of Kazakhstan, improving the quality of selection of the documents for the state storage and work of the expert committee, strengthening its relationship with the expert committees of the institutions, organizations and enterprises of the region – acquisition sources.

There was scientific description of managerial documentation, photo, video documents and personal provenance documents

The expert committee approved and agreed inventories of the documents of potential and non-potential acquisition sources of the regional institutions:

The State Archives of the region carried out the planned work on acceptance of documents for the state storage.

Seminars were held in the departmental archives on the issues of documentation and records administration.

Comprehensive work on passportization of the departmental institutions, organizations and enterprises storing audio, video, phono, scientific and technical documents was completed.

The archival institutions of the region gave consultations to workers of documentation services of the institutions and organizations of the region, specialists of the rural districts on the issues of documentation and records administration, scientific and technical document processing.

Work on improvement of informatization of the archival funds continued.

21 messages were registered to the system of catalogues of the State Archive of the region for the reporting period.

The thematic development of the documents was continued.

The State Archive of the region continued the work on:

preparation of a reference book about the history of Pavlodar region;

work on the 2nd publication «Жеңімпаздар» – “Winners” continued, 1470 questionnaires were prepared.

The State Archive of the region improved the fund №760 of the Pavlodar regional department of the Union of Journalists of Kazakhstan for 1957-1963

Information events were organized. The key tasks – patriotic education, spiritual and moral values ​​among the younger generation, implementation of the Concept of strengthening and developing the Kazakhstan identity and unity as well as the national patriotic idea “Мәңгілік Ел”.

The work on filling the official site of the State Archive with statistical information continued.

During the reporting period the ​​archival institutions of the region organized photo documentary exhibitions, including the State Archive of the region and its departments:

“Women in the history of Pavlodar Priirtyshye” in the forum of the Association of Business Women of Kazakhstan in Pavlodar region in the foyer of the Pavlodar Regional Library of S.Toraigyrov;

“Соғыс күндері мен жанғыру жылдары. Days of fighting and years of creation”, dedicated to the 72nd anniversary of the Victory in the Great Patriotic War, 35th anniversary of the veteran movement in Pavlodar region and 30th anniversary of the veteran movement in the Republic of Kazakhstan;

The State Archive of Ekibastuz: “Pages of our history”, dedicated to the 25th anniversary of the city newspaper “Otarka” in the regional Art Museum “Мәңгілік Жеңіс. The feat for the  ages “, dedicated to the 71st anniversary of the Victory in the Great Patriotic War; history of one document (Constitution of the Republic of Kazakhstan), 25th anniversary of Independence of the Republic of Kazakhstan in the foyer of the building of the State Archive of the region in Bekturov st., 62/1;

Radio and TV programs were broadcasted:

On the TV channel “Kazakhstan-Pavlodar”  and “Irbis” Karabayeva B.M., the head of the section of archival activity of the Department gave the interview about creation of regulatory environment for document preservation of the Pavlodar city archive in connection with the move to a separate building in Pavlodar in the Kazakh and Russian languages;

Makazhanova K.G., deputy head of the State Archive of the region gave the interview to TV channel “31” about the work of the party “Alash” and one of its leaders K.Berdalin in the Russian language;

4 TV programs from the cycle “Let’s remember all names” – documents of the State Archive of the region about participation of Pavlodar people in the Great Patriotic War in the Russian language on the TV channel “Kazakhstan-Pavlodar” in the Russian language;

The articles were published in the republican magazines, regional newspapers “Saryarka samaly”, “Zvezda Priirtyshye”, city and district newspapers.

The interested organizations were prepared and sent the initiative-information documents.

Excursions, school lessons were organized for students of the colleges and universities of the region.

The growth of public interest in the historical and cultural documentary heritage is met through holding 170 informational and cognitive activities.

Archival science

Development of the archival science of Pavlodar region in 2016

Following the Law of the Republic of Kazakhstan “On National Archival Fund and Archives” the archival institutions of Pavlodar have developed the archival science.

The expert committee held 15 meetings. They considered 295 issues, approved 20450 management documentation, 2754 scientific technical documentation and 14537 personal files.

There were 3 meetings of methodical commission.

May 20, 2016 – within the 25-th anniversary of Independence of the Republic of Kazakhstan, Department of Culture, Archives and Documentation organized a solemn event, dedicated to the Day of cultural and art workers. The state secretary of the Republic of Kazakhstan Abdykalikova G.A. took part in it. There was also a ceremony of awarding the winners of the competition and a concert.

In the nomination “The best archive worker” first place was taken by Kubik N.A. (State Archive of the region), Serikbayeva K.S. got the diploma 2c. (Lebyazhye department of the State Archive of the region) and Shakirova G.E. won third place (Bayanaul department of the State Archive of the region).

September 30, 2016 – “Center Profi KZ” LP and Department of Archives held the regional seminar “Archival science and document support of management” for specialists of the governmental and non-governmental institutions of the region in the regional library of S.Toraigyrov (lecturer Zhusupov E.K., deputy general manager in PI “The National Archive of the Republic of Kazakhstan”).

December 12, 2016 – photo documentary exhibition: “Independence. Peace. Harmony. Stability”, dedicated to the 25th anniversary of Independence of the Republic of Kazakhstan was presented in the city Palace of Culture of Yestay.

December 27, 2016 – akim of the region Bulat Bakauov paid a visit to the Pavlodar Archive (reason: new building in Suvorov st. 9/5). Deputy akim of the region Begentayev M.M., head of the Department of Culture, Archives and Documentation of the region Sarsenbayeva A.M. congratulated on archive workers the housewarming and thanked them for the work.

Work of the archival institutions of the region was organized with due regard to the requirements of the Rules of keeping, registration and use of the documents of the National Fund, other archival documents by the state and special state archives, approved by order of the Minister of Culture and Sports of the Republic of Kazakhstan from December 22, 2014 № 145.

The fire prevention regime in the archival institutions of the region was regulated by the existing legislation in the field of fire safety.

Documents of the National Archival Fund of the Republic of Kazakhstan were registered in the archival institutions off the region on the basis on the principles of centralization, unification, regularity and reliability.

The great attention was paid to preservation of documents, quality formation of the National Archival Fund of the Republic of Kazakhstan, improving the quality of selection of documents to the state storage, improvement of work of the expert committee, strengthening its relationship with the expert committees of the institutions, organizations and enterprises of the region – acquisition sources.

The expert committee approved and agreed inventories of the documents of potential and non-potential acquisition sources of the regional institutions:

The department of acquisition and control of the departmental archives of the State Archive of the region developed the Methodological Recommendations of Scientific and Technical Documents Processing of district akim’s office of Pavlodar region.

The State Archives of the region carried out the planned work on acceptance of documents to the state storage.

Seminars were held in the departmental archives on the issues of documentation and records management.

Comprehensive work on passportization of the departmental institutions, organizations and enterprises storing audio, video, phono, scientific and technical documents was completed.

A passport of the archival institutions – acquisition sources of the State Archives of the Republic of Kazakhstan was made for January 1, 2017.

The archival institutions of the region carried out consultations to workers of documentation services of the institutions and organizations of the region, specialists of rural districts of the areas on the issues of documentation and records management, scientific and technical document processing.

Work on improvement of informatization of the archival funds continued.

59 appeals to the system of catalogs of the State Archive of the region were registered for the reporting period.

The State Archive of the region continued the work on:

preparation of a reference book about the history of Pavlodar region;

work on the 2nd publication «Жеңімпаздар» – “Winners” continued, 1779 questionnaires were prepared.

The State Archive of the region completed the work on processing of personal files of the Pavlodar central district hospital. As a result of the work, the department of information retrieval system built a section consisting of 362 storage units for 1976-2000 years.

Aksu department of the State Archive of the region prepared and published the booklet “50-th anniversary of Aksu department of the State Archive of Pavlodar region”.

Information events were organized. The key tasks – patriotic education, spiritual and moral values ​​among the younger generation, implementation of the Concept of strengthening and developing the Kazakhstan identity and unity as well as the national patriotic idea “Mangilik El”.

Work on information updating in the official site of the State Archive of the region continued.

The State Archive of the region and Aksu department of the State Archive prepared and approved the Calendar “Memorable dates from the history of Pavlodar region. 2017”.

The State Archive of the region took part in the International scientific-practical conference “Scientific and technical documentation in the state archives with speech to the theme: “Experience of the State Archive of Pavlodar region in the scientific and technical documentation”.

During the reporting period the ​​archival institutions of the region organized photo documentary exhibitions, including the State Archive of the region and its departments:

Regional Museum of Art – “The feat of the century”, dedicated to the 71th anniversary of the Victory in the Great Patriotic War; history of one document (Constitution of the Republic of Kazakhstan), dedicated to the 25th anniversary of Independence of the Republic of Kazakhstan (hall in the State Archive of the region, Bekturov st., 62/1);

House of Friendship – “A man is famous for his labour” within the national idea “Society of Universal Labor” to the Day of Labor.

Aksu city department of the State Archive of the region and library of Aksu city – “People won the war”; May department of the State Archive of the region – meeting, dedicated to the 88-th anniversary of the teacher, honored worker of education Arykbay Zhidebay in the district library of Koktobe village; Uspenka department of the State Archive of the region – exhibition “Milestones: 1986-2016”; Kachiry department of the State Archive of the region – 3 photo documentary exhibition “Winners”, “Archive is our history,” “From the history of Kachiry area” and the film about the history of the area.

The State Archive of Ekibastuz:

“Our city is rich with the history”, dedicated to the 40th anniversary of creation of the construction and mounting enterprise “Ekibastuzenergostroy”.

Radio and TV programs:

Some articles were published in the republican magazines and regional newspapers “Saryarka samaly”, “Zvezda Priirtyshye”, city and district newspapers.

The interested institutions prepared initiative and information documents.

Excursions were conducted and school lessons were given for students of the colleges and universities of the region.

The growth of public interest in the historical and cultural documentary heritage is satisfied by holding of 212 information and educational events.

Placed: 19.01.2016 10:54
Changed: 17.01.2017 11:06

Development of the archival science of Pavlodar region in 2016

Following the Law of the Republic of Kazakhstan “On National Archival Fund and Archives” the archival institutions of Pavlodar have developed the archival science.

The expert committee held 15 meetings. They considered 295 issues, approved 20450 management documentation, 2754 scientific technical documentation and 14537 personal files.

There were 3 meetings of methodical commission.

May 20, 2016 – within the 25-th anniversary of Independence of the Republic of Kazakhstan, Department of Culture, Archives and Documentation organized a solemn event, dedicated to the Day of cultural and art workers. The state secretary of the Republic of Kazakhstan Abdykalikova G.A. took part in it. There was also a ceremony of awarding the winners of the competition and a concert.

In the nomination “The best archive worker” first place was taken by Kubik N.A. (State Archive of the region), Serikbayeva K.S. got the diploma 2c. (Lebyazhye department of the State Archive of the region) and Shakirova G.E. won third place (Bayanaul department of the State Archive of the region).

September 30, 2016 – “Center Profi KZ” LP and Department of Archives held the regional seminar “Archival science and document support of management” for specialists of the governmental and non-governmental institutions of the region in the regional library of S.Toraigyrov (lecturer Zhusupov E.K., deputy general manager in PI “The National Archive of the Republic of Kazakhstan”).

December 12, 2016 – photo documentary exhibition: “Independence. Peace. Harmony. Stability”, dedicated to the 25th anniversary of Independence of the Republic of Kazakhstan was presented in the city Palace of Culture of Yestay.

December 27, 2016 – akim of the region Bulat Bakauov paid a visit to the Pavlodar Archive (reason: new building in Suvorov st. 9/5). Deputy akim of the region Begentayev M.M., head of the Department of Culture, Archives and Documentation of the region Sarsenbayeva A.M. congratulated on archive workers the housewarming and thanked them for the work.

Work of the archival institutions of the region was organized with due regard to the requirements of the Rules of keeping, registration and use of the documents of the National Fund, other archival documents by the state and special state archives, approved by order of the Minister of Culture and Sports of the Republic of Kazakhstan from December 22, 2014 № 145.

The fire prevention regime in the archival institutions of the region was regulated by the existing legislation in the field of fire safety.

Documents of the National Archival Fund of the Republic of Kazakhstan were registered in the archival institutions off the region on the basis on the principles of centralization, unification, regularity and reliability.

The great attention was paid to preservation of documents, quality formation of the National Archival Fund of the Republic of Kazakhstan, improving the quality of selection of documents to the state storage, improvement of work of the expert committee, strengthening its relationship with the expert committees of the institutions, organizations and enterprises of the region – acquisition sources.

The expert committee approved and agreed inventories of the documents of potential and non-potential acquisition sources of the regional institutions:

The department of acquisition and control of the departmental archives of the State Archive of the region developed the Methodological Recommendations of Scientific and Technical Documents Processing of district akim’s office of Pavlodar region.

The State Archives of the region carried out the planned work on acceptance of documents to the state storage.

Seminars were held in the departmental archives on the issues of documentation and records management.

Comprehensive work on passportization of the departmental institutions, organizations and enterprises storing audio, video, phono, scientific and technical documents was completed.

A passport of the archival institutions – acquisition sources of the State Archives of the Republic of Kazakhstan was made for January 1, 2017.

The archival institutions of the region carried out consultations to workers of documentation services of the institutions and organizations of the region, specialists of rural districts of the areas on the issues of documentation and records management, scientific and technical document processing.

Work on improvement of informatization of the archival funds continued.

59 appeals to the system of catalogs of the State Archive of the region were registered for the reporting period.

The State Archive of the region continued the work on:

preparation of a reference book about the history of Pavlodar region;

work on the 2nd publication «Жеңімпаздар» – “Winners” continued, 1779 questionnaires were prepared.

The State Archive of the region completed the work on processing of personal files of the Pavlodar central district hospital. As a result of the work, the department of information retrieval system built a section consisting of 362 storage units for 1976-2000 years.

Aksu department of the State Archive of the region prepared and published the booklet “50-th anniversary of Aksu department of the State Archive of Pavlodar region”.

Information events were organized. The key tasks – patriotic education, spiritual and moral values ​​among the younger generation, implementation of the Concept of strengthening and developing the Kazakhstan identity and unity as well as the national patriotic idea “Mangilik El”.

Work on information updating in the official site of the State Archive of the region continued.

The State Archive of the region and Aksu department of the State Archive prepared and approved the Calendar “Memorable dates from the history of Pavlodar region. 2017”.

The State Archive of the region took part in the International scientific-practical conference “Scientific and technical documentation in the state archives with speech to the theme: “Experience of the State Archive of Pavlodar region in the scientific and technical documentation”.

During the reporting period the ​​archival institutions of the region organized photo documentary exhibitions, including the State Archive of the region and its departments:

Regional Museum of Art – “The feat of the century”, dedicated to the 71th anniversary of the Victory in the Great Patriotic War; history of one document (Constitution of the Republic of Kazakhstan), dedicated to the 25th anniversary of Independence of the Republic of Kazakhstan (hall in the State Archive of the region, Bekturov st., 62/1);

House of Friendship – “A man is famous for his labour” within the national idea “Society of Universal Labor” to the Day of Labor.

Aksu city department of the State Archive of the region and library of Aksu city – “People won the war”; May department of the State Archive of the region – meeting, dedicated to the 88-th anniversary of the teacher, honored worker of education Arykbay Zhidebay in the district library of Koktobe village; Uspenka department of the State Archive of the region – exhibition “Milestones: 1986-2016”; Kachiry department of the State Archive of the region – 3 photo documentary exhibition “Winners”, “Archive is our history,” “From the history of Kachiry area” and the film about the history of the area.

The State Archive of Ekibastuz:

“Our city is rich with the history”, dedicated to the 40th anniversary of creation of the construction and mounting enterprise “Ekibastuzenergostroy”.

Radio and TV programs:

Some articles were published in the republican magazines and regional newspapers “Saryarka samaly”, “Zvezda Priirtyshye”, city and district newspapers.

The interested institutions prepared initiative and information documents.

Excursions were conducted and school lessons were given for students of the colleges and universities of the region.

The growth of public interest in the historical and cultural documentary heritage is satisfied by holding of 212 information and educational events.

Development of the archival science of Pavlodar region in 2016

Following the Law of the Republic of Kazakhstan “On National Archival Fund and Archives” the archival institutions of Pavlodar have developed the archival science.

The expert committee held 15 meetings. They considered 295 issues, approved 20450 management documentation, 2754 scientific technical documentation and 14537 personal files.

There were 3 meetings of methodical commission.

May 20, 2016 – within the 25-th anniversary of Independence of the Republic of Kazakhstan, Department of Culture, Archives and Documentation organized a solemn event, dedicated to the Day of cultural and art workers. The state secretary of the Republic of Kazakhstan Abdykalikova G.A. took part in it. There was also a ceremony of awarding the winners of the competition and a concert.

In the nomination “The best archive worker” first place was taken by Kubik N.A. (State Archive of the region), Serikbayeva K.S. got the diploma 2c. (Lebyazhye department of the State Archive of the region) and Shakirova G.E. won third place (Bayanaul department of the State Archive of the region).

September 30, 2016 – “Center Profi KZ” LP and Department of Archives held the regional seminar “Archival science and document support of management” for specialists of the governmental and non-governmental institutions of the region in the regional library of S.Toraigyrov (lecturer Zhusupov E.K., deputy general manager in PI “The National Archive of the Republic of Kazakhstan”).

December 12, 2016 – photo documentary exhibition: “Independence. Peace. Harmony. Stability”, dedicated to the 25th anniversary of Independence of the Republic of Kazakhstan was presented in the city Palace of Culture of Yestay.

December 27, 2016 – akim of the region Bulat Bakauov paid a visit to the Pavlodar Archive (reason: new building in Suvorov st. 9/5). Deputy akim of the region Begentayev M.M., head of the Department of Culture, Archives and Documentation of the region Sarsenbayeva A.M. congratulated on archive workers the housewarming and thanked them for the work.

Work of the archival institutions of the region was organized with due regard to the requirements of the Rules of keeping, registration and use of the documents of the National Fund, other archival documents by the state and special state archives, approved by order of the Minister of Culture and Sports of the Republic of Kazakhstan from December 22, 2014 № 145.

The fire prevention regime in the archival institutions of the region was regulated by the existing legislation in the field of fire safety.

Documents of the National Archival Fund of the Republic of Kazakhstan were registered in the archival institutions off the region on the basis on the principles of centralization, unification, regularity and reliability.

The great attention was paid to preservation of documents, quality formation of the National Archival Fund of the Republic of Kazakhstan, improving the quality of selection of documents to the state storage, improvement of work of the expert committee, strengthening its relationship with the expert committees of the institutions, organizations and enterprises of the region – acquisition sources.

The expert committee approved and agreed inventories of the documents of potential and non-potential acquisition sources of the regional institutions:

The department of acquisition and control of the departmental archives of the State Archive of the region developed the Methodological Recommendations of Scientific and Technical Documents Processing of district akim’s office of Pavlodar region.

The State Archives of the region carried out the planned work on acceptance of documents to the state storage.

Seminars were held in the departmental archives on the issues of documentation and records management.

Comprehensive work on passportization of the departmental institutions, organizations and enterprises storing audio, video, phono, scientific and technical documents was completed.

A passport of the archival institutions – acquisition sources of the State Archives of the Republic of Kazakhstan was made for January 1, 2017.

The archival institutions of the region carried out consultations to workers of documentation services of the institutions and organizations of the region, specialists of rural districts of the areas on the issues of documentation and records management, scientific and technical document processing.

Work on improvement of informatization of the archival funds continued.

59 appeals to the system of catalogs of the State Archive of the region were registered for the reporting period.

The State Archive of the region continued the work on:

preparation of a reference book about the history of Pavlodar region;

work on the 2nd publication «Жеңімпаздар» – “Winners” continued, 1779 questionnaires were prepared.

The State Archive of the region completed the work on processing of personal files of the Pavlodar central district hospital. As a result of the work, the department of information retrieval system built a section consisting of 362 storage units for 1976-2000 years.

Aksu department of the State Archive of the region prepared and published the booklet “50-th anniversary of Aksu department of the State Archive of Pavlodar region”.

Information events were organized. The key tasks – patriotic education, spiritual and moral values ​​among the younger generation, implementation of the Concept of strengthening and developing the Kazakhstan identity and unity as well as the national patriotic idea “Mangilik El”.

Work on information updating in the official site of the State Archive of the region continued.

The State Archive of the region and Aksu department of the State Archive prepared and approved the Calendar “Memorable dates from the history of Pavlodar region. 2017”.

The State Archive of the region took part in the International scientific-practical conference “Scientific and technical documentation in the state archives with speech to the theme: “Experience of the State Archive of Pavlodar region in the scientific and technical documentation”.

During the reporting period the ​​archival institutions of the region organized photo documentary exhibitions, including the State Archive of the region and its departments:

Regional Museum of Art – “The feat of the century”, dedicated to the 71th anniversary of the Victory in the Great Patriotic War; history of one document (Constitution of the Republic of Kazakhstan), dedicated to the 25th anniversary of Independence of the Republic of Kazakhstan (hall in the State Archive of the region, Bekturov st., 62/1);

House of Friendship – “A man is famous for his labour” within the national idea “Society of Universal Labor” to the Day of Labor.

Aksu city department of the State Archive of the region and library of Aksu city – “People won the war”; May department of the State Archive of the region – meeting, dedicated to the 88-th anniversary of the teacher, honored worker of education Arykbay Zhidebay in the district library of Koktobe village; Uspenka department of the State Archive of the region – exhibition “Milestones: 1986-2016”; Kachiry department of the State Archive of the region – 3 photo documentary exhibition “Winners”, “Archive is our history,” “From the history of Kachiry area” and the film about the history of the area.

The State Archive of Ekibastuz:

“Our city is rich with the history”, dedicated to the 40th anniversary of creation of the construction and mounting enterprise “Ekibastuzenergostroy”.

Radio and TV programs:

Some articles were published in the republican magazines and regional newspapers “Saryarka samaly”, “Zvezda Priirtyshye”, city and district newspapers.

The interested institutions prepared initiative and information documents.

Excursions were conducted and school lessons were given for students of the colleges and universities of the region.

The growth of public interest in the historical and cultural documentary heritage is satisfied by holding of 212 information and educational events.